ENTREPRENEUR HANDBOOK

No Result
View All Result
  • Finance
  • Technology
  • Marketing
  • Human Resources
  • Insurance
  • Legal
  • Procurement
  • eCommerce
  • Leadership
Advertisement
ENTREPRENEUR HANDBOOK
No Result
View All Result
ENTREPRENEUR HANDBOOK
No Result
View All Result
Start a business

What is a virtual office?

Learn how virtual offices services work and how to setup a virtual address for your new business

By Editorial team | Updated January 7, 2025 (Published 6/11/2013)

Related posts

  • What is directors’ and officers’ liability insurance and do you need it?
  • 17 best office spaces in London for small businesses
  • 5 Reasons virtualisation is every entrepreneur's best friend

If you are running your business from home, or the corner of someone else’s office, but need to reassure prospective clients that you are a serious professional operation, then you can hire the services of a virtual office.

Related posts

How to design a startup friendly office space

10 ways to make your home office a productive space

15 Steps to start a business from scratch with (almost) no money

A virtual office provides the services of an office without the actual physical office space. If done right it will give your clients the impression that you have a fully-fledged office of your own, when in reality you are simply hiring the bits you need for a fraction of the cost minus the business rates.

How does a virtual office work?

Depending on what you require, you can hire a prestigious business address and telephone number, a virtual receptionist who can answer your calls in your company name, deal with customer enquiries and forward calls as required, and a virtual PA who can provide full business admin support such as appointment scheduling, order processing and mail handling, all without the need for you to have physical office space. Effectively you build yourself a virtual workspace from which to operate your business efficiently.

As many virtual office services are provided by companies that run serviced offices, you can often also hire real life temporary office space and meeting rooms by the hour or day for when you need to meet your clients in person, whether your running a team of virtual admins or remote software engineers.

Why do I need it?

Because customers tend to be wary of dealing with businesses that are run from someone’s spare bedroom or kitchen table – it does not instil confidence that you know what you are doing, are offering a professional service, or even that you are going to be around for very long.

And private meeting rooms are essential for confidential discussions that cannot be conducted in public spaces such as coffee shops and hotel lobbies. In general, it is a good idea to try and make customers as comfortable and confident as possible that they are making the right decision in choosing to do business with you.

The practicalities

Virtual office services can generally be hired by the month. Think about what services you are going to need and choose a firm that can offer all of them as it will be easier to manage that way. If you are likely to want to hire meeting rooms, visit the building yourself first and consider what initial impression it will make on your clients to turn up for a meeting there.

A big sign outside saying “serviced offices” or “meeting rooms for hire” is definitely not going to give a good impression – the ideal option is a discreet, unbranded building at a good address which really does look like it could be a proper office block.

Things to consider

Some virtual office services are a lot better than others so make sure you thoroughly research your options first and try before you buy. Price should not be the overriding factor in making your decision. Pay particular attention to the telephone answering service offered as that is often a customer’s first point of contact with your business – and first impressions count. Go on personal recommendation if you can.

Top Tip

Do not tie yourself into a long contract, even if you are offered a discounted rate – the whole point about virtual offices is that they are a flexible option and your needs are likely to change as your business grows. Indeed you may well want to move into your own permanent offices at some stage.

How much does it cost?

From a few pounds a month, depending on what services you require.

Where can I find out more?

Companies which provide virtual office services include Regus, The Virtual Office Group and Workspace. Firms providing telephone answering services include Moneypenny and JAM to name a few.

Related topics

Tags: Company formationOffice spaceVirtual office

Related Posts

Procurement

How to design a startup friendly office space

With more than 216,000 new businesses or startups launched in the last year alone, office buildings and landlords now need...

Published by Daniel Tannenbaum
3rd December 2020
Read more
Procurement

10 ways to make your home office a productive space

As a home-based entrepreneur, your office is the place where you spend most of your time and perhaps more importantly...

Published by Editorial team
27th July 2021
Read more
Start a business

15 Steps to start a business from scratch with (almost) no money

Coming up with a business idea and starting a business can seem overwhelming and complicated. There are so many things...

Published by Editorial team
16th April 2025
Read more
Advertisement
Advertisement
Entrepreneur Handbook

Copyright © 2013 – 2025 Entrepreneur Handbook Ltd. All rights reserved. Registered offices at 20-22 Wenlock Road, London, N1 7GU, UK.

Sections

  • Finance
  • Technology
  • Marketing
  • Human resources
  • Insurance
  • Legal
  • Procurement
  • eCommerce
  • Leadership
  • Luxury
  • Start a business

Information

  • Advertise with us
  • Privacy policy
  • Terms of use
  • Contact us

Copyright © 2013 – 2025 Entrepreneur Handbook Ltd. All rights reserved. Registered offices at 20-22 Wenlock Road, London, N1 7GU, UK.

  • Finance
  • Technology
  • Marketing
  • Human resources
  • Insurance
  • Legal
  • Procurement
  • eCommerce
  • Leadership
  • Advertise with us
  • Privacy policy
  • Terms of use
  • Contact us

Copyright © 2013 - 2025 Entrepreneur Handbook Ltd. All rights reserved. Registered offices at 20-22 Wenlock Road, London, N1 7GU, United Kingdom.