Almost all of us have an email for personal and business correspondence. Business mail redirection may also be required so that your colleague can receive and answer emails on work issues while you are on vacation. Yet, this is only one example. Let’s take a look at the steps to set up post redirection for business in detail. We will also consider how to do this in the most popular mail service. Plus, we will tell you how to view and manage mail on any device.
How to redirect Gmail correspondents for business?
Google is known not only as the search engine giant but also as a popular mail service. It allows you to tweak up mail post redirection for business. Yet, don’t forget about one important detail. You can only configure this option on your desktop because it is not possible to redirect to another email in the Gmail app.
To start, log in to your PC email account and open the settings (gear icon at the top right):
- Next, select “All Settings” at the top of the list. Go to the “Send and POP/ IMAP” tab.
- Click on the “Add Forwarding Address” button and in the window that opens.
- Enter the email to which you will redirect emails from Gmail.
- Then click the buttons “Next”, “Continue”, and “OK”.
- After, go to the account to which you set the mail redirection.
There will be a message to confirm the action. You have to open it and follow the link inside. A bit later, go back to the first account and enter the confirmation code from the email. Or, browse the page one more time to complete the Google Mail redirection. After the update, under “Forwarding”, select “Send Copies of Incoming Messages to Addresses”.
At this step, select the Gmail copy action from the drop-down list. It is recommended not to delete them but to save them in the inbox. At last, click the “Save” button. Now, all new emails will be automatically redirected to the recipient you have chosen. This way you can confirm varied boxes.
Setting up filtering
Some people ask whether it is possible to forward mail to several mailboxes at the same time. Usually, automatic business mail redirection can be set to only one email address. However, if you use filters, some of the important correspondence can be redirected to several addresses. To configure this properly, better find an expert provider of such services, like the Hoxton Mix. It’s a strong team of specialists who can also help you in setting up virtual business addresses, change the current one, and much more.
As for email filtering, it is convenient if the company has a common email address. For example, due to such a benefit, all the messages that contain the word “order” in the subject or text will be sent directly to managers, etc.
As a rule, filters are configured separately with redirection. So, open the settings:
- “All settings”;
- “Filters and blocked addresses”;
- “Create a new filter”.
In the block that opens, you can choose the parameters by which messages will be selected for their redirect:
- by name of the sender;
- by the topic of the letter;
- by content (keywords, for example);
- by the presence of attached files;
- by size.
After selecting the required parameters, click the “Create Filter” button. In the new window, select the “Forward to address” item, where specify the required email. And click the “Create Filter” button again.
The first week after applying filters, you will see a reminder in the mailer interface. You will be able to quickly go to the list to change settings.
Sending emails from the Outlook system
Outlook boasts of easy email forwarding. It is very user-friendly. At the top of your email account page, open the settings and click the “View All Outlook Settings” link. Then choose “Mail” and “Forwarding”.
All you need to redirect Outlook mail is to copy another mailbox address. Check the box next to “Enable Forwarding” and enter an email into the box. Don’t forget to click on the “Save a Copy of Redirected Messages” check box if you want to leave messages in your main account. Then you just click on the “Save” button.
What is a virtual mailroom?
Have you ever faced situations when it is often necessary to replace a colleague for various reasons for several days, or even weeks? Since most office work consists of business correspondence, timely email reading, and replies, it is an extremely urgent problem.
Luckily, a virtual mailroom can be a great solution! It is perfect to make sure that for the time of a team member’s vacation, all their emails did not remain unread. Instead, these emails were handled by colleagues. To do this, you just need to redirect mail to another mailbox. As well, be sure to leave copies of letters in the mailbox of the real recipient.
So, a virtual mailbox service provides access to your digital mailbox via a PC or mobile phone. This technology is often chosen by business owners, travelers, startups, and small businesses to check mail without physically checking their mailboxes.
The benefits of virtual mailrooms:
- It allows you to use your existing scanner, tablet, or mobile device to capture images and assign mail to customers.
- You can access mail from Android and iOS devices. This provides easy international shipping.
- You can have unlimited digital storage.
- You can scan, scan, send, or send mail.
- You will receive a notification when you receive an email.
- It provides a secure 24/7 virtual mailbox.
By the way, virtual mailrooms in the UK. By relying on their services, you always can be sure to make post redirection for business quickly and safely. This is also innovative and time-saving.
From our discussion above, we can conclude that the best way to post redirection for business is to do it with the use of a virtual mailbox. This kind of service is one that digitizes your physical mail. It also makes it convenient to check your mail so it can be forwarded to you while you travel without disturbing anyone else. Fingers crossed, you will find all the answers you need in this article. We also hope that you will know how to redirect incoming mail to the mailbox of another user fastly.